(Why we collect your personal data and what we do with it)
When you supply your personal details to Woolverstone.com they are stored and processed for 4 reasons (the bits in bold are the relevant terms used in the Data protection Act 2018, which includes the General Data Protection Regulation – ie the law):
We need to collect personal information to provide you with the best possible service. Your requesting goods and services and our agreement to provide them constitutes a contract. You can, of course, refuse to provide the information, but if you were to do that, we would not be able to provide said goods and services.
We have a “Legitimate Interest” in collecting that information, because without it we couldn’t do our job effectively and safely.
We also think that it is important that we can contact you in order to confirm your order or to update you on matters related to your order. This again constitutes “Legitimate Interest”, but this time it is your legitimate interest.
We have a legal obligation to retain your records for 8 years after your most recent purchase or appointment (or age 25, if this is longer), but after this period you can ask us to delete your records if you wish. Otherwise, we will retain your records indefinitely in order that we can provide you with the best possible service should you choose to use our services at some future date.
Your records are stored electronically (“in the cloud”). This provider has given us their assurances that they are fully compliant with the General Data Protection Regulations. Access to this data is password protected, and the passwords are changed regularly on our computers. These are password-protected, backed up regularly, and kept in locked premises.
We will never share your data with anyone who does not need access without your written consent.
From time to time, we may have to employ consultants to perform tasks which might give them access to your personal data. We will ensure that they are fully aware that they must treat that information as confidential, and we will ensure that they sign a non-disclosure agreement.
You have the right to see what personal data of yours we hold, and you can also ask us to correct any factual errors. Provided the legal minimum period has elapsed, you can also ask us to erase your records.
We want you to be absolutely confident that we are treating your personal data responsibly, and that we are doing everything we can to make sure that the only people who can access that data have a genuine need to do so.
Of course, if you feel that we are mishandling your personal data in some way, you have the right to complain. Complaints need to be sent to what is referred to in the jargon as the “Data Controller”.
The Data Controller can be contacted on email address firstname.lastname@example.org
If you are not satisfied with our response, then you have the right to raise the matter with the Information Commissioner’s Office.